Reviewing 1099 Amounts in Edge 1099 Manager

In addition to reviewing and updating vendor data, we also strongly recommend reviewing each vendor's 1099 amounts to ensure this figure meets your expectations.

Which Vendors Do I Need to Review Amounts?

Ceterus strongly recommends reviewing amounts for all vendors regardless of status. This is because while the vendor data may not have changed since last year's filing, the amount could have changed and should always be reviewed. This is a best practice no matter who is filing your 1099s.

Reviewing 1099 Amounts

1. Log into Edge
2. On the left sidebar, choose Action Center > 1099 Manager
   
3. Select Filing Status tab
   
4. Select Tax Year > and then the tax year you are needing to review
   
5. A list of recipients (vendors) should appear
   
   

    Remember

   Amounts will not be finalized until you've been notified that your December books are complete. We recommend waiting to review these amounts once you've received your financials closed notification for all locations for December books.

6. To the left of each recipient name, click the + symbol to expand the recipient amount values
   
7. This will populate the total amounts for the recipient
   

Reviewing the 1099 Amount Breakdown

If after reviewing the amount total for the recipient you wish to review this more in depth, follow the below steps.

1. Log into Edge
2. On the left sidebar, choose Action Center > 1099 Manager
   
3. Select Filing Status tab
   
4. Select Tax Year > and then the tax year you are needing to review
   
5. A list of recipients (vendors) should appear
6. For each recipient you wish to view the breakdown, select View/Edit W9 Info under the Action Column
   
7. This should bring up a popup with Recipient information
   
8. Select 1099 Amount tab
   
9. Next to the Box Number column, click the + symbol to expand the recipient breakdown
   
10. If you cannot see the full details, use the scroll feature to see the breakdown of amount, transaction date, and location
    

What am I looking at on the Amount Breakdown?

Standard Vendor

Vendor name associated to Edge

Location Vendor

Recipient name listed on the W9. This may or may not be the same as the Standard Vendor name

Location ID

Your store's Edge ID

Location Name

Your store

Transaction Date

Date the transaction hit the bank

JE ID

Journal Entry ID

GL Account

General Ledger Account Number

Description

Description of the transaction (usually Rent, Non-Employee Compensation, etc.)

JE Amount

Amount of the transaction for that date

Incorrect Amounts

If you notice the amounts are not meeting your expectations, follow the below steps.

1. On the Filing Status tab, confirm you have selected the Tax Year as the current year you are wanting to review
   
2. Confirm that the 1099 Amount Last Refreshed timestamp is up-to-date
   
   
   

    Checkpoint

   Remember that amounts will not be finalized until you have received your December financials close notification. This is likely to be expected between January 15th and January 20th

3. If the timestamp is up to date and amounts are expected to be finalized (your December books have been closed), submit an email to Ceterus Support with the below information
   • • Recipient (Vendor) listed in Edge
     • Location (Payer) Recipient is for
     • Amount listed in Edge
     • Amount you believe should be listed
     • Any other relevant information that may be helpful for our team to research
4. Your financial team will then look into these corrections and keep you up-to-date with any changes or questions
   
   

    Note

   If we do not receive any corrections from you regarding amounts, we will complete the recipients filings according to the amounts we have recorded in Edge

More Questions? Email Ceterus Support