How to Split Transactions Across Multiple GL Accounts

How to Split a Transaction Across Multiple GL Accounts

Sometimes, a single transaction needs to be allocated to more than one GL account. For example, a bulk purchase of office supplies might include both administrative items (like pens and paper) and janitorial supplies (such as cleaners and paper towels). In this case, you would allocate pens and paper to the Office Supplies account, and cleaners and paper towels to the Janitorial Expenses account.

Follow these steps to split a transaction:

1. Open the Ceterus Bookkeeping app and locate the transaction you want to split.
2. Access the transaction detail view in one of the following ways:
   • From the Balance Sheet, drill into an account (e.g., the operating account).
   • From the Profit & Loss (P&L) statement, drill into an expense account (e.g., office supplies).
   • If a transaction requires your input for classification, it will appear on your home page. Click Review Transaction.
3. In the transaction detail view, select Split to Multiple Accounts.
4. A new distribution line will appear. Enter the amount and select the additional GL account.
5. Make sure the total of all split amounts matches the original transaction amount.
6. To leave a note for your accountant, add a comment in the text box at the bottom of the transaction.
7. If needed, attach supporting documents by clicking Add Attachments.
8. When finished, click Submit.

Watch below for a step by step walkthrough.