ADP Run Payroll Department Setup

ADP RUN

To make sure your payroll costs are recorded to the correct accounts on your Alloy Personal Training P&L, we need your employees grouped by department in ADP RUN.

Please set up the following departments:

How to set this up in ADP RUN:

Step 1 – Add the departments

1. Log in to ADP RUN as an administrator.

2. Click Company in the left-hand menu.

3. Select Departments (in some accounts: Setup → Company → Departments).

4. Click Add Department.

5. Enter a Department Number (e.g., 100) and Name of Front Desk / Staff, then click Save.

6. Repeat to add Director (e.g., 200) and Trainer (e.g., 300).

Step 2 – Assign each employee to a department

1. Click Employees in the left-hand menu and select Employee List.

2. Select the employee and open the Employment (Job) section of their profile.

3. Click Edit, set Department to Front Desk / Staff, Director or Trainer, then click Save.

4. Repeat for each employee.

Step 3 – Check your work

Run a payroll register (or labor distribution report) grouped by department and confirm every employee shows under Front Desk / Staff, Director or Trainer.

Tip: If you don’t see Departments under Company, call ADP RUN support and ask them to enable departments on your account.

Bonuses: please continue paying Director and Trainer bonuses with a bonus earning code. Once departments are set up, we’ll record them to the correct bonus account automatically.

Once this is done, please reply to this message saying complete. If you have any questions or run into trouble finding these settings, let us know or reach out to your Provider Contact at ADP RUN.