Paylocity
To make sure your payroll costs are recorded to the correct accounts on your Alloy Personal Training P&L, we need your employees grouped by department in Paylocity.
Please set up the following departments:
Department to create | COA account | Who belongs here |
Front Desk / Staff | 60030 Salaries | Management and staff who are not Director or Trainer level (e.g., front desk admin). |
Director | 60050 Director Wages | The studio Director. Each Alloy location has only 1 Director. |
Trainer | 60070 Trainer Wages | Coaches and trainers who lead member sessions. |
How to set this up in Paylocity:
Step 1 – Add the departments
Log in to Paylocity as a company administrator.
Click HR & Payroll, then select Company Setup (sometimes shown as Company Settings).
Select Cost Centers, then choose Cost Center 1.
Click Add.
Enter a Code (e.g., 100) and Description of Front Desk / Staff, then click Save.
Repeat to add Director (e.g., 200) and Trainer (e.g., 300).
Step 2 – Assign each employee to a department
Click HR & Payroll → Employees and select the employee.
Open the Position tab and click Edit.
Set Cost Center 1 to Front Desk / Staff, Director or Trainer.
Click Save, then repeat for each employee.
Step 3 – Check your work
Run a payroll register (or labor distribution report) grouped by department and confirm every employee shows under Front Desk / Staff, Director or Trainer.
Tip: If you can’t add cost centers with your login, ask your Paylocity Account Manager or Client Services to add them.
Bonuses: please continue paying Director and Trainer bonuses with a bonus earning code. Once departments are set up, we’ll record them to the correct bonus account automatically.
Once this is done, please reply to this message saying complete. If you have any questions or run into trouble finding these settings, let us know or reach out to your Provider Contact at Paylocity.
Thank you,
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