Gusto
To make sure your payroll costs are recorded to the correct accounts on your Alloy Personal Training P&L, we need your employees grouped by department in Gusto.
Please set up the following departments:
Department to create | COA account | Who belongs here |
Front Desk / Staff | 60030 Salaries | Management and staff who are not Director or Trainer level (e.g., front desk admin). |
Director | 60050 Director Wages | The studio Director. Each Alloy location has only 1 Director. |
Trainer | 60070 Trainer Wages | Coaches and trainers who lead member sessions. |
How to set this up in Gusto:
Step 1 – Add the departments
Log in to Gusto as an admin.
Click People in the left-hand menu.
Select the Departments tab at the top of the page.
Click Add department.
Enter Front Desk / Staff as the department name, then click Save.
Repeat to add Director and Trainer.
Step 2 – Assign each employee to a department
Still in People → Departments, click into a department (e.g., Trainer).
Click Add team members (or Edit), check each employee who belongs in that department, then click Save.
Repeat for the other two departments.
Alternatively: People → select an employee → Job & Pay → Department → Edit.
Step 3 – Check your work
Run a payroll register (or labor distribution report) grouped by department and confirm every employee shows under Front Desk / Staff, Director or Trainer.
Tip: If you don’t see a Departments tab, Gusto may show it under Company settings depending on your plan.
Bonuses: please continue paying Director and Trainer bonuses with a bonus earning code. Once departments are set up, we’ll record them to the correct bonus account automatically
Once this is done, please reply to this message saying complete. If you have any questions or run into trouble finding these settings, let us know or reach out to your Provider Contact at Gusto.
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