ADP Workforce Now
To make sure your payroll costs are recorded to the correct accounts on your Alloy Personal Training P&L, we need your employees grouped by department in ADP Workforce Now.
Please set up the following departments:
Department to create | COA account | Who belongs here |
Front Desk / Staff | 60030 Salaries | Management and staff who are not Director or Trainer level (e.g., front desk admin). |
Director | 60050 Director Wages | The studio Director. Each Alloy location has only 1 Director. |
Trainer | 60070 Trainer Wages | Coaches and trainers who lead member sessions. |
How to set this up in ADP Workforce Now:
Step 1 – Add the departments
Log in to ADP Workforce Now as a practitioner/administrator.
Go to Setup → Tools → Validation Tables.
Select Home Department.
Click Add (+).
Enter a Department Code (e.g., 100) and Description of Front Desk / Staff, select your company code, then click Save.
Repeat to add Director (e.g., 200) and Trainer (e.g., 300).
Step 2 – Assign each employee to a department
Go to People → Employment → Employment Profile and search for the employee.
In the Position section, click Edit (or Change).
Set Home Department to Front Desk / Staff, Director or Trainer, and enter today as the effective date.
Click Save, then repeat for each employee.
Step 3 – Check your work
Run a payroll register (or labor distribution report) grouped by department and confirm every employee shows under Front Desk / Staff, Director or Trainer.
Tip: If you don’t have access to Validation Tables, ask your ADP service representative to add the three home departments.
Bonuses: please continue paying Director and Trainer bonuses with a bonus earning code. Once departments are set up, we’ll record them to the correct bonus account automatically.
Once this is done, please reply to this message saying complete. If you have any questions or run into trouble finding these settings, let us know or reach out to your Provider Contact at t ADP Workforce Now.
Comments
Article is closed for comments.